Propmaster Inventory made simple
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Propmaster character
Now in private beta

Know what you have.
Know where it is.

Propmaster helps creative teams catalog items, organize containers and locations, and track everything across productions.

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No spam. 1–2 product updates per month.

Brass desk lamp ITM-0923
Victorian armchair ITM-0312
Vintage desk phone ITM-0847

Brass desk lamp

Adjustable arm, green glass shade. Art deco, 1930s.

lighting brass
WHB.5.A.03 CR-0088

Victorian armchair

Dark green velvet, carved walnut frame. Period-accurate.

furniture seating
STB.01 PL-008

Vintage desk phone

Black rotary dial, Ericsson LM, circa 1965. Works.

electronics 60s
WHA.02.A.07 CR-0142

Does this sound familiar?

  • Items get lost between storage, transport, and on-site work.
  • Packing lists live in scattered sheets and chats.
  • Nobody knows what went where after the last production.

Propmaster makes it trackable.

Every item is connected to a container, location, and category. Search anything instantly, move items in batches, and build packing lists per production.

Know what's where. Always.

Features

Everything you need to manage your inventory

From a quick photo to a fully organized warehouse.

Photo catalog

Drop photos to create items instantly. Add dimensions, categories, barcodes, and descriptions — with optional AI enrichment for bulk intake.

Containers & locations

Nest items in crates, pallets, racks, and rooms. Move an entire container — and everything inside — between locations in one action.

Packing lists

Build a packing list per production. Check items out by scanning, track what's out, and check everything back in.

Batch relocate

Scan or select items and move them in bulk. Full history with audit trail.

Categories & tags

Hierarchical categories and free-form tags. Filter by any combination.

Barcodes & QR

Auto-generated codes for every item and container. Scan to find, scan to move.

CSV import

Bring existing inventories from spreadsheets. Map columns, preview, import.

Collections

Group items and containers for projects or teams. Convert to packing lists when ready.

AI enrichment

Let AI draft names, descriptions, and tags from photos — without losing control.

AI, built in

Ask your inventory. It answers.

Propmaster writes your item details, finds things by meaning, and plugs into the AI assistants your team already uses.

Automatic item details

Drop a photo and AI drafts the name, description, tags, and category. You review and publish.

Search by meaning

Look for a “green velvet armchair” and find it even when nobody typed those words — across text and photos.

Connect your AI assistant

Link Claude or ChatGPT and ask about your kit in plain language — or let it build collections and packing lists.

Claude · connected to Propmaster MCP

Where are the brass desk lamps?

Found 3 brass desk lamps across 2 locations.

Brass desk lamp

× 2
WHB.5.A.03 CR-0088

Brass reading lamp

STB.01 Checked out · Studio 4

Answered from your live inventory — no exports, no spreadsheets.

Propmaster at work
How it works

From photos to a full warehouse in minutes

  1. 1

    Add items

    Drop photos or import a spreadsheet. Fill in the details, or let AI help.

  2. 2

    Organize

    Place items in containers and locations. Nest as deep as you need.

  3. 3

    Build packing lists

    Create a list per production. Check items out and back in.

  4. 4

    Track & move

    Scan barcodes, relocate in batches. Always know what's where.

Who it's for

Built for creative inventories

From small teams to organizations with large collections.

Creative teams
Theatre & live events
AV rental & studios
Collectors & archives
Why Propmaster

One source of truth for your kit

  • Designed for real-world logistics, not generic stockkeeping.
  • Photo intake with optional AI — skip the manual data entry.
  • Container logic from crate to pallet to warehouse to on-site.
  • One database instead of scattered sheets and chats.
  • Full-text search finds anything in milliseconds.
  • Audit trail: always see who moved what, and when.

Request early access

Get first access when we open the beta. Early users help shape the product.

  • Founding-user pricing
  • Direct feedback channel
  • Migration help from spreadsheets

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